Authors require more time, effort, and attention to detail when it comes to writing query letters and finding work. A professionally written query letter, which is different from a cover letter, can pique the interest and attention of a literary agent or publisher, maximizing the chances of approval for your book.
Knowing about what to include in a formal query letter can assist you in creating an impressive document that better resonates with your work.
In this informative blog post, we’ll illuminate some of the most crucial tips on how you can write a query letter that no one will tell you. So, keep reading…
1. Format Your Document Professionally
If you intend to use postal mail instead of email, be sure to choose a premium-quality white paper. Keep your query letter single-spaced with 1-inch margins. Always opt for an easy-to-read font style – such as Arial or Times New Roman, which makes your document more understandable by literary agents.
The standard query letter format features many components – the recipient’s name, agency name, or publishing house & its location address, and your own name & contact details.
Additionally, if you find it difficult to format your query letter professionally, it’s advisable to use an exemplary query letter formatting service. Doing so can skyrocket the chances of getting your book agent’s approval.
2. Add a Heading to Your Document
In the header of your query letter, you must add your contact information, the date, and the recipient’s details; similarly, you’re writing a standard business letter. Don’t forget to mention the name of your literary agent or editor.
It’s strongly advised to avoid generic or informal terms – such as “Dear Agent” or “Dear Editor.” By mentioning the name of your agent, you show that you’ve done your research and are genuinely interested in working with them, making your query letter more personal and engaging.
3. Craft a Compelling Opening to Grab the Reader’s Attention
In a query letter, the opening paragraph should contain a hook in the opening sentence. The main goal of the hook is to convince the recipient to keep reading your letter. Bear in mind that your letter’s hook can make or break your impression in the sight of your literary agent or publisher.
Therefore, you can make a strong opening of your query letter with a compelling hook. This will not only grab the attention of the person reading your letter but also inspire them to continue reading and respond positively, showing the power of your words and creativity.
An attention-grabbing way to start your story is by incorporating an intriguing fact or a particular segment of your narrative.
4. Write a Synopsis Concisely
It’s time to add a synopsis in the body of your query letter. A synopsis is a concise crux of your narrative that educates your reader about what your book is about. It gives an outline of a plot or the primary details and critical components.
These critical components and significant details can encompass the setting, characters, genre, and style. The summary needs to be the second segment of your request letter.
You aim to persuade the recipient to accept your proposal, so make sure the summary captures their interest and leaves a lasting impact.
5. Provide Details About Your Qualifications & Achievements
Once the synopsis is completed, you need to add details about any pertinent credentials you have. If your book has been published in well-known publications or websites, you must mention details about these sources.
This way, you can make your agent or editor aware of what you have done by including your portfolio link in your query letter. Your portfolio must contain various factors – your published books, quality of work, hands-on experience, success stories, and much more.
When your agent reads your query letter, he will better understand your competencies and achievements. Suppose you’ve written a novel with a protagonist who is a pilot, and you happen to be a pilot as well. In that case, incorporating this credential will emphasize your strengths. Additionally, it will demonstrate to the reader that you possess a keen interest in both learning and writing.
6. Conclude the Letter with an Expression of Gratitude
The moment has come when you need to close your query letter. But the question is how? Must include a statement of gratitude – such as “Thank you for your precious time. I’ll be waiting to get a positive response from your side.”
After that, you should add a closing – such as “Sincerely” or “Best regards.” If you intend to send a letter in person, don’t forget to leave an additional space below the closing section to get a signature. Printing your name and adding your contact details below can help your agent or editor reach you more easily.
7. Carefully Review and Edit Your Work Before Sending It
When the writing process is done, it’s strongly advised to ensure that the information is 100% correct and authentic right before you send it. Be sure to forward your query letter to the right recipient. If it is necessary, don’t hesitate to contact the literary agency, publication, or publishing house, ensuring you are sending your letter to the relevant person.
What’s more, proofreading your write-up is essential to finding and fixing any mistake or error in your query letter and maintaining its quality. Leverage a software program to assure yourself that spelling, grammar, and syntax are accurate.
Another effective way to make sure that your query letter is 100% free from mistakes and flaws is to read it loudly. You can ensure that the sentences flow and receive feedback by having a trusted friend or family member read them.
Closing Note
Understanding how to write a query letter professionally can alleviate any discomfort that may arise when reaching out to someone. Utilize these tips to ensure your query letter meets the expectations of your prospective literary agent or publisher. Good luck with getting your work published!
